Treasurer
Duties of the Unit Treasurer
The Unit Treasurer should handle all Unit funds, collect dues from members and make remittances of Department and National dues and special funds to Department Headquarters monthly. A simplified accounting system has been designed for Unit use, and a set of these books can be obtained from National Headquarters at a small cost. An efficient Unit Treasurer is essential to the smooth functioning of the Unit
By provision of the National Constitution and Bylaws, Unit and Department officers having custody of organization funds shall be bonded. A blanket position bond is maintained by the National Organization whereby all Unit and Department members are bonded automatically.
By provision of the National Constitution and Bylaws, Unit and Department officers having custody of organization funds shall be bonded. A blanket position bond is maintained by the National Organization whereby all Unit and Department members are bonded automatically.
The Responsibilities of the Unit Treasurer
The Treasurer should issue a receipt for all monies received. The Bylaws should provide that the Treasurer make a financial statement monthly to the Unit. This financial statement should be referred to the auditor or auditing committee, who should report to the Unit at such times as required by the Bylaws.
An Annual report presented by the Treasurer of the Unit is made after the Treasurer's books have been audited. If the Bylaws do not state how the audit is to be made, the Unit may determine the method of appointing an auditing committee of one or more persons. The Treasurer is requested to make available to the auditing committee: (1) the checkbook; (2) the bank statement of balance; (3) the treasurer's book; (4) itemized statements of bills paid; (5) and other material requested by the auditing committee. Accommodation shall be made to allow the Treasurer to be present for the audit. The final Treasurer's and auditor's reports are filed after the Unit has formally adopted the auditor's report, which carried with it the report of the Treasurer. It is recommended that all Units file a Federal Income Tax Form 990 unless notified otherwise by the IRS. All Units in receipt of unrelated business income are required to file Form 990-T. All Units have Federal Income Tax exemption under provisions of Section 501 (c)(19) of the IRS code. The group exemption number (GEN) is 0964. When in doubt, check with your local IRS office.
An Annual report presented by the Treasurer of the Unit is made after the Treasurer's books have been audited. If the Bylaws do not state how the audit is to be made, the Unit may determine the method of appointing an auditing committee of one or more persons. The Treasurer is requested to make available to the auditing committee: (1) the checkbook; (2) the bank statement of balance; (3) the treasurer's book; (4) itemized statements of bills paid; (5) and other material requested by the auditing committee. Accommodation shall be made to allow the Treasurer to be present for the audit. The final Treasurer's and auditor's reports are filed after the Unit has formally adopted the auditor's report, which carried with it the report of the Treasurer. It is recommended that all Units file a Federal Income Tax Form 990 unless notified otherwise by the IRS. All Units in receipt of unrelated business income are required to file Form 990-T. All Units have Federal Income Tax exemption under provisions of Section 501 (c)(19) of the IRS code. The group exemption number (GEN) is 0964. When in doubt, check with your local IRS office.
Finance
The matter of finance is one of great importance to the Unit. A successful month-to-month program depends to a large degree on the ability to pay the expenses incidental to it. Therefore, it is essential that a well-planned budget be one of the first objectives of the administrative year.
An adequate budget assures there will be monies earmarked for all purposes necessary for participation in the various Auxiliary programs through the year.
The revenue from the distribution of poppies should be carried as a separate item in the Treasurer's Book so that it can be used for Children and Youth and Veterans Affairs and Rehabilitation ONLY.
A close check should be made each month to make sure the operating expenses are kept within the budget.
By provision of the National Constitution and Bylaws, Unit and Department officers having custody of organization finds shall be bonded. A blanket position bond is maintained by the National Organization whereby all Unit and Department members are bonded automatically.
An adequate budget assures there will be monies earmarked for all purposes necessary for participation in the various Auxiliary programs through the year.
The revenue from the distribution of poppies should be carried as a separate item in the Treasurer's Book so that it can be used for Children and Youth and Veterans Affairs and Rehabilitation ONLY.
A close check should be made each month to make sure the operating expenses are kept within the budget.
By provision of the National Constitution and Bylaws, Unit and Department officers having custody of organization finds shall be bonded. A blanket position bond is maintained by the National Organization whereby all Unit and Department members are bonded automatically.
